Job Description

The Bid/Proposal Writer plays a key role in supporting our sales and business development efforts by crafting compelling, compliant, and high-quality proposals, RFP/RFI responses, and client presentations. This individual will collaborate cross-functionally with sales, marketing, operations, and subject matter experts to position Impellams staffing solutions in the most strategic and persuasive way possible. This is an exciting opportunity for someone who thrives in a fast-paced, deadline-driven environment and has a passion for storytelling through written communication.

Key responsibilities:

The main purpose of the Proposal Writer role is to develop persuasive and tailored proposal content that effectively communicates Impellams value proposition , helping the IPS sales team win new business and retain existing clients. This role ensures that every submission reflects a deep understanding of client requirements, differentiates Impellams solutions in a competitive marketplace, and upholds brand consistency and professionalism across all materials.

Main Responsibilities

1. Proposal Development: Lead the creation, writing, and editing of proposals, RFPs, RFIs, and capability documents for the IPS sales team.
2. Content Management: Maintain a centralized content library of proposal materials, ensuring accuracy, consistency, and alignment with current brand messaging and compliance requirements.
3. Collaboration: Partner with sales, operations, and subject matter experts to gather information, tailor responses, and ensure proposals accurately reflect client needs and Impellams capabilities.
4. Quality Assurance: Review and edit content for clarity, grammar, structure, and adherence to proposal guidelines.
5. Brand Alignment: Ensure all proposal materials reflect Impellams tone of voice, brand standards, and value propositions.
6. Project Management: Manage multiple concurrent proposals, track progress, and meet strict submission deadlines.
7. Continuous Improvement: Identify opportunities to improve proposal processes, templates, and response efficiency.
8. Data & Reporting: Support reporting on proposal metrics, win/loss analysis, and key insights to improve future submissions.

Work experience and attributes:

• Bachelors degree in English, Communications, Marketing, Business, or related field.
• 2+ years of experience in proposal writing, bid management, or technical writing ideally within the staffing, recruiting, or professional services industry.
• Exceptional writing, editing, and communication skills with a strong attention to detail.
• Proven ability to synthesize technical or operational content into clear, client-focused language.
• Strong organizational and time management skills, with the ability to handle multiple deadlines.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and collaboration platforms such as SharePoint or Teams.

Nice to Have:

• Familiarity with proposal automation or CRM tools (e.g., Loopio, RFPIO, Salesforce).
• Knowledge of staffing industry terminology, workforce solutions, and managed service provider (MSP) models.
• Experience supporting sales teams or working in a corporate environment with complex solution offerings.

Commitment to our culture, values, and behaviors:

Achievement of the position objectives and key responsibilities is attained through the Virtuoso Way:

• By being the ambassador for Virtuosity and contributing to a culture of trust, entrepreneurship, innovation, authenticity, inclusivity, and agility to improve business effectiveness and the commitment to the results of the team, ahead of personal interests
• Making and keeping promises through Promise Based Management
• Treating people with respect and by the companys equal opportunity and unacceptable behavior policy
• Behaving in a manner that does not put the safety and integrity of you, others, the environment, or the company at risk

Workplace Health, Safety, and Environmental Compliance:

At Impellam, it is our moral obligation to safeguard each other, our customers, our temporary workforce, and the environment by operating an injury-free, healthy workplace that minimizes our environmental impact.

Impellam is committed to providing a safe and secure working environment to all employees and promote best practices.

You will meet our HSE obligations by committing to

• Seek to prevent injury to any employee, customer, worker, or contractor
• Actively participating and completing compliance training as required
• Consider the safety implications of decisions

This job description describes the principal purpose and main elements of the role. It is a guide to the nature and main duties as they currently exist but is not intended as a wholly comprehensive or permanent schedule and is not a contractual document. This document may be amended to meet the changing needs of the business.

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