Job Description

Our client, a well-known entertainment company, is looking for an Executive Assistant to join their internal creative agency for a 9 month contract! This role reports to and provides executive administrative support to the VP.

Responsibilities:

• Manage the administrative needs of a VP
• Schedule meetings, manage calendars, and coordinate travel arrangements.
• Handle expense reports in Concur, process invoices via SAP, and manage distribution lists.
• Compile and distribute weekly and monthly updates across all CW Directors.
• Compile monthly review materials into word/deck presentation. Support asset/information gathering for QBRs as needed.
• Provide general office support, including liaising with building staff, facilitating in-office moves, and setting up new team members.
• Organize team events, both in-person and virtually.
• Assist with special projects and procurement of office supplies.
• Assist in departmental projects, including creating presentations, reviewing materials, and conducting research.
• Develop and maintain decks and documents in Keynote and PowerPoint and organize files on Teams, SharePoint and AirTable.

Required Qualifications:

• 2 years of proven experience as an executive assistant in a fast-paced environment.
• Strong organizational skills, attention to detail, and ability to prioritize workload effectively.
• Proficiency in Microsoft Office, particularly Outlook, Teams, Word, Excel, Keynote, and PowerPoint.
• Ability to optimize the Executive schedule and agenda in a fast-paced and multi-touchpoint environment
• A familiarity with AirTable
• Ability to handle confidential information with discretion and professionalism.
• Self-starter with the ability to meet deadlines, prioritize tasks, and adapt to changing situations.
• Highly collaborative with strong interpersonal and communication skills both written and verbal.
• Event planning experience and ability to work in a collaborative team environment.
• Flexibility to accommodate different time zones and work schedules, with occasional overtime.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

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Job Tags

Hourly pay, Contract work, Freelance, Work at office,

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